The best way to do this is for someone in the debate room to be assigned the task of entering comments while the meeting is ongoing.

If you do not capture comments on the site, they will not be recorded.

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Choose a username that allows others to recognize you, e.g. “John Applesees” and fill in your details. Be sure to accept the rules of engagement before registering and to remember your password..

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Click on the Register Button to complete registration. This is needed so your username is listed among the participants.

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The IPM 2015 Workshop is a virtual meeting.Its purpose is to create a list of actionable science ideas that ILRI programs can do together.

First, we look at the work that we do, and create conversations around this work. This is structured around a series of questions that are intended to challenge, and prompt you to think of ideas for new things. In particular, we are looking to stimulate ideas that come from interaction between programs as opposed to ideas from within one program. This is in the belief that there is a lot of opportunity to do important work in spaces that exist between our programs, and that we do not normally see.

This meeting exposes everyone to everything in the hope that the interaction between staff of different programs will generate new ideas that we can then develop, seek money for, and make happen. Ideas will be generated through a 3 module process that will entail presentation, conversation and ideas generation. These ideas will be voted on, documented and presented to the ILRI Management Committee at the 21st and 22nd May meeting.

The modules are as follows:

• Module 1 – Setting the Scene
• Module 2 – Program Presentations: Showing our Stuff; Catching your Eye
• Module 3 – Tying it all Together

To engage with these modules, click the “programs” on the Menu Bar, and this will take you to the Conference Agenda. Your first click will be on Module 1 – Setting the Scene

Module 1 – Setting the Scene

This simply sets things in motion.

• Jimmy offers some thoughts on the importance of the process through a short video. Simply click and listen
• Stuart Worsley explains the workshop process. Simply click and listen.
• Iain Wright presents the Science Strategy for 2014 to 2019. Click, Listen and leave any comments that you have.

Navigation Note: If you want to access key documents, such as the Science Strategy, click on the Menu, and select Conference – Resources

Module 2 – Showing our stuff, catching your eye

This is the heart of the process. On the top menu, click on program. This will take you to the conference agenda. Here you will see all the ILRI Programs listed out, and arranged by day. Please limit yourself to participating in the programs listed for the day.

These are as follows

Within each program, there will be a series of presentations, discussions and ideas generated. The Diagram below shows the flow of presentations, discussions and ideas within the program group

OFFER

Three offerings are made; one program presentation and two science presentations

QUESTION

Entitled “interrogate to act” participants are encouraged to interrogate the program and science presentations to explore how good the science is, how it enables us to reach what we are aiming for, how it connects with other work we are doing, and where opportunities are arising to create new work through collaboration across programs

IDEAS

From the questions and comments that arise, some ideas will emerge. Program Leaders are asked to be particularly active here to propose ideas, but this is a domain for all to engage in. If, on participating in questioning, or on reading questions, someone is struck by an idea for collaboration, they will be invited to open up an “ideas group”. To do this, they can click on a link to open a form in which they are asked to define a title, a tag line, their name as champion of the idea, and 50 to 75 words that succinctly define their idea. This form will become a page under which participants can offer comments and like. If the champion likes any comments, they can in real time edit their idea definition.

Leaving a Comment

Click on the program you want to engage with. This will take you to a page for that program. Listen to the three presentations and make comments in the “Leave a Comment” section at the bottom of each page. The comments section is the place where you can have a conversation with other people.

There are two ways to leave a comment:

1) Click on Leave a Comment Button like the one below.

This will open up a box in which you can type a comment, and is a comment that relates directly to the presentation.

2) Click on the Reply button that is associated with another comment

This gives you the chance to comment on another comment, in in effect, you engage in a conversation with that person.

Having a Great Idea

During your engagement, you may be struck with a great idea that you think is worth sharing and talking about. When this happens, you should click the Add Idea Button. Your ideas should be a science idea that requires the collaboration of more than one program

This will open up a new page for you. This is a simple form that you should fill in.

Instructions for filling the ideas page are here

All new ideas will appear in the Idea Pool, and everyone is encourage to look at these and comment on them directly. To do this, on the menu bar, Click on Idea Pool under the Idea menu button.

Ideas generated can only grow when people comment on them. Go to the ideas that find appealing, and make comments. If you like the idea, remember to indicate this by clicking on the “Like” button on the idea page.

The Debate Rooms

Some people prefer to meet with other people rather than do this on their own. To accommodate this, debate rooms have been set up so that you can meet face to face for these discussions.

Instructions for the Debate Rooms can be found here

Documentation

For each program Module 2 event, the following documentation will happen;

This means that we will have 9 program summaries detailing comments, recommendations and ideas for collaborative action. Program leaders are expected to have these completed by the start of business on Thursday morning. These summaries will be posted to the site under Resources

Module 3 – Tying it all Together

By the end of Wednesday, we will have an “ideas pool” with about 10 to 20 collaboration based scientific ideas.

On Thursday, two processes will happen

1. Further developing ideas in the ideas pool with comments, and voting on those ideas that make the most sense
2. Exploring implications for the way that we do things in ILRI as a result of these ideas.

You should visit these on Thursday, and add comments if you are interested. Please “like” those that you think are good ideas that you support. Remember, this is the basis of voting.

The Implications

The ideas that come out of the programs will have implications on ILRI. Without going into individual specifics, participants will be asked to generally comment on what these might be. Implications may relate to the way we do our science, support our science, structure our institute, relate to stakeholders, manage our processes and much more.

This will be an open page where observations, concerns and recommendations can be defined through comments. You can find this here

You will be taken to a new page that looks like the image below. You need to insert 5 bits of information as follows

• A Title for the Idea. (The top of the page says add New Project – Don’t worry about this). This should be a short sentence that captures your science idea, for example “Farmer Participatory Breeding”. It needs to be short
• A Tagline: A short and catchy slogan that encapsulates the idea
• Champion: This is your idea. Write your name here. By posting an idea, you take responsibility for developing this and incorporating other people’s comments
• Team: Who would need to collaborate to make this happen. Enter the name of a program or specific people
• A short summary of the idea in the text box below

Once you have entered this idea, your idea will appear in the Idea Pool. Other participants can go and have a look at this, make comments and Like the idea.

Once you have put an idea up, it is your responsibility to view the comments and conversation. If you want to incorporate what is being said, you can edit the summary, and update this periodically as the idea evolves.

The idea will therefore grow through comment and your incorporation of comment into the summary. You need to stay on top of this to ensure that your ideas is as complete as possible. On Thursday, the whole day will be spent in conversation around these ideas, and on Friday morning, the “Likes” will be totaled and the top 5 ideas presented at the Friday Morning Coffee session in Nairobi and Addis Ababa.

Back to Workshop Instructions

• Post a question in the ILRInet Yammer network
• Send a support request using the form below
• Catch Ben on Skype, his ID is ‘benhack’

Move your mouse over your name in the top right corner. In the dropdown click on ‘Edit My Profile’

Click on ‘Upload new profile picture’

Click on ‘Select Files’, navigate to a file on your computer and choose a picture.

Once it is uploaded, click on ‘Make this my author profile picture”

Click ‘Update Profile’ on the bottom of the page.

Click on ‘ILRI Virtual Meeting’ to leave the Admin Dashboard and return to the site.

The voice over is easy. If you have a microphone, the quality is even better, but this works even with the computer mic.

1) Open your presentation in powerpoint
2) Go to slide 1 in edit mode
3) Go to the “slide show” menu
4) Click on “record slide show”
5) Click on start recording
6) The screen will go to the first slide. Delay by a second, and start to speak
7) Move through the presentation as if you were presenting to an audience
8) When you get to the end, press the Esc key
9) Then you are done

If you are not satisfied, go to step 3 above and

1) Click on the “record slide show” button at the bottom where the little arrow is
2) Click on clear
3) Click “clear narration on all slides”
4) Start again at 1 above